The New York State Association of Foreign Language Teachers, Inc. (NYSAFLT) is an independent, non-profit organization (501(c) (3)). NYSAFLT’s mission is to promote the teaching and learning of foreign languages in New York State. This privacy statement covers the NYSAFLT website, found at http://www.nysaflt.org. We (NYSAFLT) would like to ensure our website’s users of our commitment to their privacy by disclosing our information privacy practices. If our members and website users have any further questions or concerns regarding this privacy statement they should contact John Carlino, Executive Director, by e-mail at hq@nysaflt.org.

Information Collection and Use
The personal information collected from our users (members) at any point on our website at http://www.nysaflt.org is solely owned by NYSAFLT.

Membership and Conference Registration
Anyone may join NYSAFLT by completing a membership form online. Any member may renew a membership or register for a NYSAFLT conference using our online membership renewal or conference registration forms. During online registration or membership renewal, a user is required to give contact information, such as name and email address, that is used to record membership and conference registration. NYSAFLT also collects payment information, such as credit card number and expiration date, used for billing purposes and for headquarters to be able to confirm the client’s membership and conference registration. If there should be a processing problem, the information collected is used to contact the user. All financial data collected on the website is transmitted securely via SSL (Secure Socket Layer) to a secure, username and password-protected sub-site on the NYSAFLT Members Only site. The information collected is then maintained on NYSAFLT’s secure server and records division.

Information Use
Member Information
NYSAFLT headquarters maintains a separate, electronic database of members that includes: membership number, name, contact information, school district, language and level taught. This information is stored securely and separately from our website.

Third Party Advertising
NYSAFLT does not sell its membership lists to direct mailing providers. As a service to our members and exhibitors, a list of exhibitors presently contracting at the NYSAFLT conference is maintained with exhibitor-provided links on the Annual Meeting page of our website.

Communications from the Organization
Membership Listserv
Members in good standing will receive informational updates on NYSAFLT events, on foreign language events happening within New York State and on national issues of importance to NYSAFLT members. Out of respect for the privacy of our users we present the option not to receive such generalized mass communication. Information on how to be removed from official NYSAFLT e-mail communication can be obtained from John Carlino, Executive Director at NYSAFLT Headquarters or by sending an e-mail to: listservunsubscribe@nysaflt.org. E-mail addresses that reject such mass communication mailings (with the exception of those that are rejected because of over quota or full mailboxes) will be removed by the Webmaster.

Sharing of Obtained Member Information
Legal Disclaimer
Although NYSAFLT makes every effort to preserve user privacy, the need may arise where NYSAFLT is legally obliged to disclose personal information wherein we have a good-faith belief that such action is necessary to comply with judicial proceedings, court orders or legal processes served on our website.

Links
NYSAFLT’s official website contains links to other sites believed to be of interest to foreign language teachers. Please be aware, however, that NYSAFLT is not aware or responsible for the privacy practices of linked sites. We encourage our users to be mindful when they are leaving our site and to read the linked site’s privacy statements that may collect personally identifiable information. The aforementioned NYSAFLT privacy statement applies solely to information collected by NYSAFLT’s website.

Security
NYSAFLT’s official website takes every precaution to protect our users’ information. When users submit sensitive information via our website, their information is protected online by the latest SSL technology.

When we ask our clients to enter sensitive information such as credit card number for registration or membership forms, that information is encrypted and is protected with the best encryption software in the industry - SSL. While on a secure page, such as our order form, the lock icon on the bottom of Web browsers such as Netscape Navigator and Microsoft Internet Explorer becomes locked, as opposed to un-locked, or open, when users are just “surfing” unsecured pages. NYSAFLT owns its own SSL certificate which was issued by InstantSSL.com / Comodo Group.

While we use SSL encryption to protect sensitive information online, we also do everything in our power to protect user-information off-line. All of our users’ information is restricted in our offices. Credit card information is accessible only to Headquarters staff. Access to address lists with telephone numbers and e-mail addresses is granted only to the Executive Committee, Board of Directors, Webmaster, and to committee chairs who need the information to perform a specific job.
Questions about the security at our website can be sent via e-mail to Kenneth Hughes, Webmaster, at khughes@nysaflt.org or John Carlino, Executive Director, at hq@nysaflt.org, or by mail to NYSAFLT Headquarters, 2400 Main Street, Buffalo, NY 14214.

Correcting/Updating/Deleting Personal Information
If a member’s/user’s personally identifiable information changes (such as zip code, phone, e-mail, postal address, or school district), or if a user no longer desires NYSAFLT’s services, he/she may contact NYSAFLT Headquarters by e-mail at hq@nysaflt.org, or by telephone or postal mail at the contact information listed below.

Notification of Changes
If a decision should be made to change our privacy policy, we will post those changes to this privacy statement, on our website, and other places we deem appropriate so that our users are aware of what information NYSAFLT collects, how, and under what circumstances this information is used.

If, however, NYSAFLT is going to use the collected users’ personally identifiable information in a manner differently than stated at the time of collection, we will notify our users via e-mail. Users will then have a choice as to whether or not we are able to use their information under this new privacy statement. However, if users have opted out of all communication with the official NYSAFLT website, or have their account, then they will not be contacted, nor will their personal information be used. In addition, if we make any material changes in our privacy practices that do not affect user information already stored in our database, we will post a prominent notice on our website notifying users of the change. In some cases we will post a notice as well as e-mail those users who have opted to receive communications from NYSAFLT, notifying them of the changes in our privacy practices.

Contact Information
If users have any questions or suggestions regarding NYSAFLT’s privacy policy, please contact us at: